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Overlook Retreat & Camp Ministries
Maintenance Coordinator
Maintenance Coordinator
Overlook Retreat & Camp Ministries is a place where you can meet God on the mountain. We are a Christ-centered camp and retreat center that welcomes all. The mission for Overlook Retreat & Camp Ministries is to use a set apart place to enable people of all ages to encounter God in renewing, meaningful ways, and to grow in community as the body of believers.
Classification: Full time, Year Round
Job Summary:
Plan and coordinate the development, maintenance, and repair of the camp buildings, grounds, equipment, and other facilities consistent with the mission and established policies and procedures of Overlook Retreat & Camp Ministries. Directly supervise maintenance volunteers and summer staff in maintenance areas.
Job Duties & Responsibilities:
1. Responsible for the development and implementation of a maintenance management system (prevention, correction, and construction).
2. Supervise and coordinate volunteer and summer staff engaged in the maintenance and improvement of the buildings, equipment, and other facilities.
3. Prepare annual budget in consultation with Executive Director to project facility upgrades and equipment.
4. Perform all duties in accordance with prescribed regulatory compliance guidelines, including local, state, and federal guidelines as well as American Camp Association (ACA) accreditation standards.
5.Ensure facilities prepared, unlocked and turn key for guest groups and locked when they depart.
Other Job Duties:
Relationship:
The Maintenance Coordinator is responsible for representing Overlook in maintaining its relationship with regulatory agencies, other consultants, and local vendors.
Many seasonal staff positions have direct relationships with the property manager in terms of facility and equipment. It is essential to outline the terms of the relationship so that each person’s responsibilities are clearly articulated. Most often the health care and emergency plan outlines the relationship of the role of the property manager for emergency management and care.
Qualifications:
Knowledge, Skills, & Abilities:
Physical Aspects of the Position:
Compensation & Benefits:
Job Start date: March 1, 2023
Interested persons should a send cover letter and resume to Christina Gibbs at christina@campoverlook.org before February 3rd, 2023. Please include 3 reference in your resume.
Classification: Full time, Year Round
Job Summary:
Plan and coordinate the development, maintenance, and repair of the camp buildings, grounds, equipment, and other facilities consistent with the mission and established policies and procedures of Overlook Retreat & Camp Ministries. Directly supervise maintenance volunteers and summer staff in maintenance areas.
Job Duties & Responsibilities:
1. Responsible for the development and implementation of a maintenance management system (prevention, correction, and construction).
- Oversee the purchase, use, and care of all maintenance equipment and supplies.
- Implement system for regular maintenance and upkeep of buildings and grounds, including routine duties such as mowing, painting, etc.
- Schedule for routine maintenance and vendor contracts on equipment and services including trash removal, recycling, sewer, water, etc.
- Manage natural resources including forest and water quality management to ensure protection and proper utilization occurs. This includes but is not limited to the water treatment facility.
2. Supervise and coordinate volunteer and summer staff engaged in the maintenance and improvement of the buildings, equipment, and other facilities.
- Coordinate volunteers for maintenance needs and provide support in keeping all their volunteer hours.
- Train maintenance volunteers in their maintenance responsibilities.
- Train and supervise maintenance volunteers in the use of equipment including maintenance and program equipment as appropriate.
- Plan and assign work projects of volunteers.
- Supervise work, review assignments and effectiveness of maintenance volunteers and assistance from summer staff.
3. Prepare annual budget in consultation with Executive Director to project facility upgrades and equipment.
- Monitor expenditures to ensure compliance with the budget.
- Purchase equipment and supplies consistent with the approved budget; maintain appropriate records and inventory.
4. Perform all duties in accordance with prescribed regulatory compliance guidelines, including local, state, and federal guidelines as well as American Camp Association (ACA) accreditation standards.
- Respond to emergencies according to policy and as needed.
- Responsible for obtaining appropriate licenses, permits, approvals from local and state regulatory agencies.
- Conduct initial and end-of-season inventory of supplies, equipment and other maintenance items.
- Store equipment for safety.
o Maintain a monthly schedule for checking buildings and equipment for safety, cleanliness, and good repair.
5.Ensure facilities prepared, unlocked and turn key for guest groups and locked when they depart.
- Set up tables, chairs, and other furniture the group requests.
- Unlock facilities and adjust thermostats the day of the group’s arrival. After a group departs, lock buildings and adjust thermostats.
Other Job Duties:
- Participate as a member of the management team as needed to ensure the integration of program and property in order to deliver a program that meets the needs of campers and the organization’s mission.
- Assist in representing Overlook to local businesses and other related groups.
- Attend staff meetings schedule in advance by the Executive Director.
Relationship:
The Maintenance Coordinator is responsible for representing Overlook in maintaining its relationship with regulatory agencies, other consultants, and local vendors.
Many seasonal staff positions have direct relationships with the property manager in terms of facility and equipment. It is essential to outline the terms of the relationship so that each person’s responsibilities are clearly articulated. Most often the health care and emergency plan outlines the relationship of the role of the property manager for emergency management and care.
Qualifications:
- A high school diploma or its equivalent
- Preferred camp and retreat experience
- Preferred facility and site management experience
- Excellent verbal and written communication skills.
- Valid driver license
- Must pass a national background check
Knowledge, Skills, & Abilities:
- Required working knowledge of OSHA and Jurisdictional compliant standard for employee and participant safety.
- Required: Experience working in MS Office Suite
- Required: knowledge of proper techniques in the following areas: construction, carpentry, plumbing, electrical, HVAC, and grounds keeping.
- Preferred working knowledge of at least areas of engineering, painting, carpentry, electrical wiring and controls, HVAC, plumbing, water and sewage treatment, vehicle and machinery operation, including maintenance.*
Physical Aspects of the Position:
- Ability to understand and implement safety regulations and procedures.
- Ability to communicate procedures and regulations to staff and guests.
- Ability, both visual and auditory, to identify and respond to safety and environmental hazards and inform campers, staff, and guests.
- Physical strength to lift equipment and supplies (up to 50 pounds).
- Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more).
- Ability to safely and properly use power tools and equipment.
- Ability to safely drive cars, light trucks, tractors, and other motorized vehicles.
- Ability to observe campers, staff, and guest behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate management techniques.
- Physical ability to respond appropriately to situations requiring first aid. Must be able to assist campers in an emergency (fire, evacuation, illness, or injury).
Compensation & Benefits:
- Salary: $34,000
- On-site housing year round: no rent and utilities are covered
- When the camp kitchen is in operation meals are provided
- 14 days of paid time off
- Lodging for family visits/events if facilities are available
Job Start date: March 1, 2023
Interested persons should a send cover letter and resume to Christina Gibbs at christina@campoverlook.org before February 3rd, 2023. Please include 3 reference in your resume.